TARGIT is utilized throughout the organization for many different tasks. Lars Bruun Jensen, Financial Consultant at the Danish Costal Authority (DCA) describes the most important benefits: “The most noticeable advantage of TARGIT is without a doubt that the system creates contemporary visibility for users in the specific areas that are important to the individual. When it comes to visibility, TARGIT is a unique and indispensable tool for the DCA. We now have a better basis for decision making and are able to react faster when we discover that things are heading the wrong way. Basically, we have become more skilled in managing our business than we were before.
TARGIT belongs to the entire organization – not only the administration.” The DCA uses the most basic functions in TARGIT. All users utilize a number of analyses based on one or more cross tables. The need for a way of presenting these analyses arises and this results in graphs, gauges and more. Pretty much all users at the DCA have built individualized “start menus” that create easy access to the users’ own figures. Furthermore, notifications with intelligent agents and comparisons are used to a larger extent every day.
There are 8 regular users of TARGIT BI Suite at the DCA. In addition, the DCA has 50 user licenses for the TARGIT NET online edition for other employees – most of which are engineers, not economists. According to Lars Bruun Jensen, that is why user friendliness is of great importance: “Especially for our technical users it is extremely beneficial that it is so easy to use TARGIT BI Suite to present figures from source systems in simple tables and graphs. Once each analysis is defined – which is done centrally – the users only need a few clicks to get an analysis with the newest figures. And these analyses contain information that is customized to fit the needs of the individual to avoid having to filter out irrelevant data. If a user wants to dig deeper into the figures this can easily be done - just like finding each post in accounts or the supplier invoices,” explains Lars Bruun Jensen.
An indispensable tool
TARGIT is used to analyze and report on financial data from three levels: centrally, de-centrally and on projects. But TARGIT can work with all types of figures, which is part of the plan for the future. Lars Bruun Jensen explains: “Our goal with TARGIT is to not depend on access to the source systems that provides data to TARGIT. We don’t want to be limited in our ability of analyzing data and therefore, we have great expectations for the ability of accessing data, e.g. in connection with the transition to joins national economic systems. TARGIT is the management information system of the DCA – now as well as in the future. No doubt about that. We continuously develop the data warehouse and currently we plan to add data from our cost protection and cleaning systems. In the long run, we will probably benefit from even more of the ‘hard’ data which will make TARGIT an important prognosis tool for the tasks of the DCA.”
DCA will, as one of the last of the national organizations, be transferred to the joint national IT center, that is being created by the Ministry of Finance in Copenhagen. However, this will not affect the use of TARGIT BI Suite: “In the future, we will use the central Navision solutions which will be a good idea if these are developed to fit the majority of the national authorities – and it is getting there,” says Lars Bruun Jensen and elaborates: “But these joint systems cannot replace the de-centralized IT tool we need, as the tasks in the national organizations are very different. Therefore, TARGIT will also be an important tool for us in the future. It has become an absolutely indispensable management and reporting tool. And we will never stop using it.”
From manual reports to TARGIT
“When TARGIT was introduced to the users in 2003, it led to some skepticism, which is to be expected when presenting something new. At the time, most of the current users of TARGIT were creating reports in Excel, and once they saw how easy working with TARGIT was, their resistance towards the solution vanished. Today, they consider TARGIT to be a very good tool,” says Lars Bruun Jensen. “When TARGIT was introduced to the users in 2003, it led to some skepticism, which is to be expected when presenting something new. At the time, most of the current users of TARGIT were creating reports in Excel, and once they saw how easy working with TARGIT was, their resistance towards the solution vanished. Today, they consider TARGIT to be a very good tool,” says Lars Bruun Jensen.
TARGIT is used by the administrative and technical employees in the five departments of DCA headquarters as well as in the de-central units and the DCA vessels. All analyses, figures and graphs are custom-made in simple analyses and several of them combine data from different parts of the ERP system Navision Stat.
“For a number of years, the DCA has used Navision Stat. Navision is an excellent financial system but has obvious limitations in reporting and user friendliness. All data had to be pulled from Navision and a limited number of employees had access to and competencies for this. Gridlocks were common and output data were tables with ‘dead’ numbers that did not explain or support the actual situations. The result of this was very demanding and time consuming tasks that did not necessarily have to be that complicated,” tells Lars Bruun Jensen about the time before TARGIT and continues: “Therefore, the DCA looked for a system that could gather and consolidate data and present the numbers in a user friendly manner. Furthermore, the system had to be able to penetrate the many layers that are present in a finance system and drill down into the rather complicated account plan that was used. A special demand was that the system had to be able to gather data from the finance system and time management and present it in one collected view.”